Forms that are
quicker to fill in
- Ready-made consultation and treatment record templates
- A record matched to the service
- A form in the browser, no app needed
- In the salon or via a link before the visit
CLIENT RECORDS AND CONSENT
Electronic client records
and online consent forms
Consultation forms, treatment records and GDPR consent signed on a phone or via a link — together with before and after photos, aftercare advice and scans of paper documents.
14 days of every feature after you sign up. No payment card.
Where paper records
let you down
- Paper record cards fill a whole shelf, and the one you need is always at the bottom
- A handwritten consultation form is hard to read — and a year later even harder to find
- Nobody knows whether the client agreed to her after photos being published
- The consent was signed on an old template — and nobody remembers what it said back then
- A request to access or erase personal data means going through binders
Records that stay with the client
Forms, consent, photos and scans of paper documents sit in one record — with the date, version and signature — and only people with access can open them.
What electronic client records change in your work
Forms that are
Consent you
can prove
- Signature with date and time
- A PDF that can't be changed after signing
- Version history of the consent wording
- Paper consent entered into the system
GDPR without
the binders
- Export client data to PDF and ZIP
- Handle erasure requests
- Access log for health data
- Controller details on every consent form
CONSULTATION AND TREATMENT RECORDS
Consultation forms
without the paperwork
Build the form yourself or start from a ready-made template and attach it to your services. When a client books a treatment, the visit shows which record still needs filling in.
- Ready-made consultation and treatment record templates
- Custom fields: text, choice, photo, signature
- Record attached to the service
- A prompt in the visit showing what's missing
CONSENT AND SIGNATURE
Treatment consent signed
on a phone or via a link
The client signs with a finger on your phone or tablet, with an SMS code or in the browser — you send the link by SMS or email, or show a QR code. The signed document is saved as a dated PDF and can't be changed afterwards.
- GDPR, health data, treatment and marketing consent
- Sign with a finger, an SMS code or via a link
- Guardian consent for under-18s
- Every version of the wording kept in the history
PHOTOS AND AFTERCARE
Before and after photos
and aftercare advice
Add photos to the record straight from the camera, and Terminka shows whether the client agreed to them being stored and, separately, published. Aftercare advice and care plans go to the client's app.
- Photos before, after and during a course of treatment
- Consent to storage and, separately, to publication
- Aftercare advice and care plan
- Sent to the client's Terminka app
How a client
signs a consent form
From picking a template to a document in the record — no printing or scanning.
Attach the record to a service
Choose once which forms and consent a treatment needs.
Send a link or hand over your phone
The client fills in the form in the browser before the visit or on your device in the salon.
The client signs
With a finger on the screen, an SMS code or in the form; before signing they see who the controller of their data is.
The document lands in the record
The dated PDF stays with the client, and the visit shows everything is ready.
Everything you will find
in client records and consent
The full list of what this part of the system can do.
- Ready-made consultation and treatment record templates
- Custom forms: fields, photos, signature
- Records attached to services
- GDPR, health data, treatment, marketing and photo consent
- Guardian consent for under-18s
- Sign with a finger, an SMS code, a link or a QR code
- A form in the browser, no app to install
- Signed documents as PDFs with version history
- Scans of paper records and consent forms
- Before and after photos with a check on publication consent
- Aftercare advice and care plan
- Client data export and erasure requests
- Access log for health data
- Role-based access for your team
- iOS and Android app plus a browser dashboard
Move your client records to your phone
Create an account, pick a ready-made consultation form and consent template and attach them to your services. For 14 days you get every feature — client records included.
14 days of every feature. Client records are available from the Solo plan.
Other Terminka Partner features
- Bookings and calendar Bookings 24/7 and one calendar for the whole team.
- CRM and client database Your client database, visit history and notes in one place.
- Team management Schedules, roles and permissions for the whole salon.
- Marketing and communication Reminders, SMS campaigns and collecting reviews.
- Stock and materials Stock levels, batches, expiry dates and actual usage.
- Reports and statistics The results of your salon, team and stock in numbers.
Common questions about client records and consent
Is consent signed on a screen valid?
GDPR doesn't require any particular form of consent: what matters is being able to show the client gave it. Terminka stores the signature, date, wording and document version in a PDF that can't be changed after signing. It isn't a qualified electronic signature — if you require that form for a document, stick with paper and add a scan to the record.
Which plan includes client records?
Client records, consent, photos and aftercare advice are available from the Solo plan. For 14 days after signing up you get every feature, so you can try them with your own clients. Consent collected earlier can be viewed and withdrawn on any plan.
Can I move my paper records and consent forms over?
Yes. You add a scan of a paper document (up to 30 pages and 20 MB) to the client record together with the date it was signed, and paper consent shows in the record just like consent signed in the app. In the browser dashboard you can scan the document with your camera.
Does the client need the app?
No. The form link opens in the browser, and in the salon the client can sign on your phone or tablet. The Terminka app comes in handy for aftercare advice and care plans — they arrive there as a notification.
Who in the salon can see health data?
Records can be opened by your salon team, and on the Studio and Pro plans you can limit a specialist's view to clients of their own services. The archive of signed documents and scans is visible to the owner and manager, while export, data erasure and the access log are owner-only. Access to health data is recorded in the log.
What about a client's request to erase their data?
The client can send a request from the app, and you carry it out or reject it; you can also erase the data yourself. Erasure only applies to your salon: personal data disappears, while proof of consent stays without identifying details, so you can still show the legal basis for processing.
